When it comes to planning your wedding, the details make all the difference—and that includes choosing the right vendors for those “small but mighty” aspects of your day. Whether it’s the cake that wows your guests, the glam team that makes you glow, the officiant who sets the tone, or the transportation that ensures everything runs smoothly, these vendors play a critical role in making your day unforgettable.

Here’s a guide to the top questions you should ask when booking your sweets, hair and makeup, officiant, and transportation vendors to make sure every detail is as seamless as it is special.

Photo by Love Bears Co. Cakes by Pistores

Sweets Dreams

Whether you’re dreaming of a traditional tiered cake, a dessert table, or something completely out of the box, your sweets vendor should help bring your vision to life. Cake cutting is a tradition that marked the first task a married couple did together, it doesn’t *need* to be cake, you just need to do it together 🙂  Ask these questions to ensure your sugar dreams are in good hands:

  1. Do you offer tastings, and is there a fee?
    A tasting is a great way to sample their work and ensure their style matches your vision.

  2. Can you accommodate dietary restrictions?
    This is especially important if you or your guests have allergies or dietary needs like gluten-free, nut-free, or vegan options.

  3. How do you handle delivery and setup?
    Confirm if delivery is included in the cost and whether they’ll set up the dessert display for you.

  4. Can you customize designs to match our theme?
    Whether it’s hand-piped florals or a quirky groom’s cake, make sure they’re comfortable working within your aesthetic.

  5. What happens to leftovers?
    Will they box them up for you or your guests, or should you plan for someone to handle this? Pro Tip: Get compostable takeaway boxes to let your guests take more home! 

 
Photo by Melissa Ferrara Photography, Glam by Rare Bird Beauties

Getting Glam

Your glam team is responsible for setting the tone of your day—literally. They’ll help you look and feel your best while ensuring you’re ready on time. Ask these questions to make sure they’re a perfect fit:

  1. Do you have experience working with my skin tone and/or hair type?
    This is critical for creating a flawless look that works for you and your wedding party.

  2. What does a trial include, and is it required?
    Trials are key for confirming your look and building trust with your artist. Ask if they’re included or charged separately. Don’t forget to budget for tipping your artist!

  3. How many people can you accommodate, and do you bring additional team members?
    Make sure they can handle your group size without feeling rushed.

  4. Do you provide a schedule for the morning?
    A good hair and makeup team will create a timeline to ensure everyone is ready without stress.

  5. Do you stay for touch-ups or offer products for touch-ups?
    Confirm if touch-up services are included or if they’ll leave you with products to stay picture-perfect.

  6. What do you require for smooth set-up? Make sure you have what you need in terms of chairs, tables, lights, windows, outlets, photo inspo, clean faces and more! This will help keep everyone on schedule. Some artists will travel with certain chairs or lights of their own!

Photo by Katie Raymond Photography, Officiant Liz Rae Co

Who the Heck is gonna marry us?

Your officiant sets the tone for your ceremony and ensures your marriage is legally binding. Whether you’re looking for something formal, personal, or quirky, these questions will help you find the right person:

  1. Do you customize ceremonies?
    If you’re writing your own vows or want a specific tone, make sure they’re open to personalization.

  2. How do you handle cultural or religious elements?
    If you’re blending traditions or incorporating specific rituals, ask how they’ll accommodate these.

  3. What’s your process for getting to know us?
    A great officiant will take time to understand your story and relationship before crafting your ceremony.

  4. Do you handle the marriage license?
    Some officiants will file the paperwork for you, while others may leave it to you. Clarify their role in this process.

  5. Do you attend the rehearsal?
    This can be invaluable for ensuring everyone feels comfortable with the flow of the ceremony.

Photo by Emma Peterson Photography, Transportation by Absolute Dream Limo

Transportation Vendor

Getting from point A to point B may not be glamorous, but it’s crucial to keeping your day on schedule. Ask these questions to avoid any hiccups:

  1. What types of vehicles do you offer, and how many passengers can each accommodate?
    Make sure their fleet has options to suit your needs, whether it’s a limo, trolley, or classic car.

  2. Do you charge hourly or offer packages?
    Some companies have set rates, while others charge by the hour—understand their pricing structure and if they require a tip.

  3. What’s your backup plan in case of vehicle issues?
    No one wants to think about a breakdown, but knowing their contingency plan is a must.

  4. Do you provide decorations or allow us to decorate?
    If you’re planning to add a “Just Married” sign or flowers, ask about their policy.

  5. Do you allow alcohol on board your vehicles? Some services require an extra security guard or have stipulations like no glass – better to ask!

  6. What’s the cancellation and refund policy?
    Life happens—make sure you understand their terms in case plans change.

These vendors may not always take center stage, but their contributions are vital to a smooth, memorable wedding day. By asking the right questions and communicating your needs clearly, you can build a team that supports your vision and takes care of the details so you can focus on what matters most—getting married to the love of your life!

Have questions or need recommendations for your dream team? Give us a shout—we’re here to help every step of the way.